Preservation Job Board

(MN) Museum Program Specialist 1 

01-17-2018 11:34

Deadline: Not listed
Offered by: University of Minnesota Duluth, Glensheen
Location: Duluth, MN
Organization website

Required Qualifications
Bachelor's degree in art history, museum studies or related fields and 7 or more years of related experience. May lead a small homogeneous department or larger process-oriented area whose members perform like activities.

Preferred Qualifications

  • Master's degree in Business Administration
  • 7 or more years professional experience working at a house museum
  • 7 or more years professional experience working at a higher education institution
  • Experience managing projects
  • Documented grant writing experience
  • Experience leading and overseeing human resource activities at a departmental level
  • Experience proposing and maintaining annual budgets
  • Professional demeanor capable of representing Glensheen
  • Excellent written and oral communication skills and accuracy

Job Description
40% Project Management
This position will be responsible for initiating, defining, and managing a variety of assigned projects; this position will oversee the implementation and execution of projects of varying size and scope while receiving guidance from the Director. This position will apply subject matter knowledge, provide leadership to staff, coordinate work activities with managers, set priorities, and manage work flow to ensure project completion. In addition, provide consultation and training to managers to effectively utilize resources; will serve as the functional and technical lead to resolve complex system and/or process issues.

To advance mission-based goals and to advance the vision to be the best historic house museum in the upper Midwest, Glensheen concurrently achieves a multitude of projects. Examples include: create a safety plan localized to Glensheen's specific needs and constraints; manage RFP's in accordance with University policies and procedures to obtain vendor-provided goods and services e.g. operational software, catering contracts, joint ventures; manage untraditional facility-usage endeavors e.g. films and non-university educational pursuits; and manage awarded grants and smaller construction projects.

30% Administrative Functions

  • Provide strategic and programmatic support to the Director and supporting managers. Contribute to the efficiency and quality of Glensheen's operations by providing recommendations to develop, implement, and revise functions.
  • Administer fiscal activities: propose annual budgets, approve expenditures within assigned budget, create expenditure and income forecasts, and create financial statements and other correspondences by working with Director and Chancellor Unit Admin Director. Coordinate managers’ budgets and advise financial standings to ensure budgets are met.
  • Act as initial point of contact to triage HR and payroll issues.
  • Administer payroll and absences for staff and reconcile payroll abstracts.
  • Oversee creation of new positions, hiring, interviewing, training, appointment/termination documentation etc. by working with oversight from Director and Chancellor Unit Admin Director.
  • Recommend changes to organizational structure due to growth, turnover, appointment change, attrition, etc.
  • Proof read and edit materials for distribution.
  • Act as a security liaison for after hours security in regards to Per Mar alarm calls and make decisions concerning police dispatch.
  • Act as Glensheen’s key/access coordinator.

30% Grant Writing 

  • Work with Director to create proposals and oversee the completion of awarded grants that support Glensheen’s mission and departmental goals with attention to accuracy, completeness, and adherence to policies and procedures. Research available grants. Create a priority list of grants to be written.
  • Collect information, identify problems e.g. award dates, funding restrictions, payment schedule, etc., and create expenditure documents.
  • Create narrative and financial reporting documents for awarded requirements.
  • Serve as a liaison to sponsoring agencies and Glensheen on questions regarding proposals and awarded projects.
  • Stay up-to-date with grant procedures.

To Apply

Applications must be submitted online and search for job opening 320751. Applications must be submitted online.  To be considered for this position, please click the Apply button and follow the instructions.  You will be given the opportunity to complete an online application for the position and attach a cover letter, resume, and include three professional references. The final candidates will be asked to provide a diversity statement.

Additional documents may be attached after application by accessing your "My Activities" page and uploading documents there. To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647). 

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