Preservation Job Board

(DC) Sustainable Cities Program Assistant 

19 days ago

Deadline: Not listed
Offered by: The Summit Foundation
Location: Washington DC
Salary: Salary commensurate with experience and qualifications

The Summit Foundation is a private family foundation founded in 1991 and located in Washington, DC. The Foundation advances its mission to create a world where people can thrive and nature can flourish by making grants in three main program areas: Equality for Women and Girls, Sustainable Cities, and the Mesoamerican Reef.  

The Sustainable Cities program seeks to radically increase the sustainability of cities by supporting: frameworks and metrics that drive city sustainability efforts, inspirational city models and policies, visionary leaders, and city climate mitigation and adaptation as a particular area of emphasis.

Position Overview
The Summit Foundation seeks a full-time program assistant to provide programmatic, editorial, and administrative support to the Sustainable Cities program director. This person will function as an integral member of the foundation’s small staff in our Washington office. This is an entry-level program position. The work will provide the program assistant with an introduction to a wide variety of people and organizations at the cutting edge of urban sustainability and climate action, with an emphasis on local governments, networks, energy, and social justice. It will also provide a strong orientation to philanthropy and the nonprofit sector in general, including funder affinity groups and collective impact funds.

The program assistant reports to the Sustainable Cities program director. The program assistant also works closely with the grants management director, the office manager, and other program assistants.

Duties and Responsibilities
The program assistant’s duties and responsibilities include the following:

  • Assist the Sustainable Cities program director with all stages of the grantmaking process including: communicating with current or prospective grantees; reviewing letters of inquiry and proposals for fit with program priorities and quality and completeness of application materials; drafting and editing assessments for the grants review committee and the board of trustees; tracking submission timelines and reviewing grantee reporting requirements; and drafting other internal or external documents related to grants.
  • Provide research support on a variety of topics as requested.
  • Help develop program-specific website content.
  • Schedule, staff, take notes, and help prepare advance and follow-up materials for events, meetings and conference calls. This includes assisting with preparation and note-taking for Summit’s board of trustees
  • Assist the program director with vetting and replying to event invitations and speaking requests, slide preparation, and related aspects of participation in conferences and similar events.
  • On occasion, represent the Sustainable Cities program at in-person or virtual meetings.
  • Make and coordinate travel arrangements (transportation, lodging, logistics) and schedule field meetings for program director’s frequent travel. Prepare expense reports.
  • Research, organize and coordinate logistics and briefing books for occasional trustee site visits in the United States and abroad. Accompany these site visits and provide on-the-ground logistics support while they are in progress.
  • Maintain program-related electronic files including program contacts.
  • Assist during office manager's absence in answering phones, greeting guests, vendor interactions, and other essential office oversight as requested.
  • Perform other program and administrative support duties as assigned.

Qualifications and Attributes

  • Bachelor’s degree in a relevant field.
  • Minimum two years of relevant work experience, including administrative tasks.
  • High-level proficiency in Microsoft Office suite required. Experience with document layout, iMovie or other video editing software, WordPress for website content management and other content-management systems for social media preferred.
  • Interest and preferably coursework or other experience in sustainable development, especially at the city and metropolitan scale. Interest in the nonprofit sector and philanthropy.
  • Excellent writing, editing and proofreading skills.
  • Good listener with the ability to communicate effectively and professionally with a wide variety of individuals from foundations, nonprofit organizations, government and business.
  • Thorough, resourceful researcher with strong organizational skills and attention to detail.
  • Flexibility and dependability; team player capable of prioritizing competing demands and projects and meeting deadlines; comfortable with executing administrative tasks; self-starter who needs minimal supervision, but knows when to ask questions; open to challenges. Ability to represent Summit with professionalism, discretion and diplomacy.
  • Understanding of and commitment to Summit’s core values, mission and vision, and operating principles.

Application Procedures
Qualified individuals should submit a resume and letter of interest to No phone inquiries. The position will remain open until filled.

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